JOB SUMMARY
Under general supervision, provides diversified
administrative and coordination assignments in support of the sales
organization by administering programs, projects, and processes specific to department
needs.
MANAGERIAL STRUCTURE
- Reporting to the Provincial Sales
Manager - Ontario
- This position does not have direct
reports.
- This position is a contract ending
Jan 1st, 2025
- Hybrid working model – 3 days in
office, 2 remotely
ESSENTIAL FUNCTIONS
- Sales Support Responsibilities
- Prepares
and distributes sales reports on a weekly and monthly basis / quarterly basis.
- Manages
and monitors the LCBO application and submission systems.
- Assists
with business reviews presentations and decks for internal and external
customers.
- Assists
with maintaining promotional calendars.
- Develops
quarterly sales mailings with sales managers.
- Provides
general sales assistance to the sales team as required, including applications,
promotional calendar maintenance, etc.
- Provides
data analysis and reporting to customers, including interpreting, and
disseminating results to customers and helping identify business opportunities.
- Supports
analytic projects from inception through completion; prioritizes and manages
multiple projects.
- Champions
the adopting of new technologies to better perform job functions and to support
the customer base.
- Assists
with updating tracking reports.
- Responsible
for new item entries in budget and program database.
- Shares
the support of Eastern markets with call for tender applications.
- Assists
with managing the consignment channel responsibilities as needed (such as
ordering products, arranging shipments, invoicing customers).
- Responsible
for design & development of On-Premises POS (Tent Cards/Feature Cards etc.).
- Manages
Product Eligibilities and Exclusions.
- Maintains
email distribution list.
- Must have a valid G license and possess a vehicle.
- Picking up product samples and supplies from the storage unit.
- Administrative Responsibilities
- General
office administrative duties:
- Responsible
for coordinating shipments for the office (Sales and Marketing related
shipments, samples for board applications, media samples, etc.).
- Responsible
for managing office main phone as well as incoming/outgoing mail.
- Files
important documents, such as reports, meeting notes, emails, and letters.
- Act
as a point of contact for technology hardware related matters, such as issues
with printers, projectors, etc.
- Tracking
laptops
- Required
to lift cases of wine up to 50 lbs.
- Assisting
with other tasks where necessary.
- General Responsibilities
- Maintains
satisfactory attendance, to include timeliness.
- Responsible
for understanding and complying with applicable quality, environmental and
safety regulatory considerations.
- This
job description reflects management’s assignment of essential functions; it
does not prescribe or restrict the tasks that may be assigned.
SUPERVISORY RESPONSIBILITIES
N/A
RESTRICTIONS
N/A
QUALIFICATIONS
To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill and ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
MINIMUM QUALIFICATIONS
- High school diploma or GED from an
accredited institution
- OR 4 years’ sales, customer
service, or administrative support experience reflecting increasing levels of
responsibility.
- Computer skill requirements: MS
Word, MS Excel, and MS PowerPoint.
- Skilled in proactively solving
problems and communicating effectively.
- Has experience composing and
formatting correspondence, business proposals and presentations.
PREFERRED QUALIFICATIONS
- Bachelor’s degree
- Intermediate Excel skills, such as
pivot tables and macros (VBA)
- Intermediate MS Office skills in MS
Word and MS PowerPoint
- Experience in the alcohol beverage
industry is an asset.
- Strong analytical skills and
experience preparing sales reports and presentations.
- Good interpersonal skills to build
relationships with stakeholders.
- Demonstrated proactive approach to problem-solving.
- Resourceful team-player, with the
ability to be effective independently.
- Forward looking thinker, who
actively seeks opportunities and proposes solutions.
- Experience working with all levels
of management.
- Experience working independently
and exercising confidentiality and sound judgment in making decisions.
- 1 – 2 years’ experience composing
and formatting correspondence, business proposals and presentations.
PHYSICAL DEMANDS
- While performing the duties of this
job, the employee is frequently required to sit.
WORK ENVIRONMENT
- The noise level in the office is
usually quiet.
E&J Gallo Winery is committed to providing
Accessible Customer Service to people of all abilities while ensuring we
respect the dignity and independence of each person.
