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 Accounts Payable Representative - CONTRACT
Job Posting Category: Experienced Professionals (1+ years)
Career Level: Experienced (Non-Manager)
Industry: Packaged Goods
Job Category: Financial ,Accounting
Years Experience: 2-4 Years
Job Type: Contract
Posting Date: November 14, 2017
Job Location:
Niagara, ON
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Job Description

Arterra Wines Canada is Canada’s leading producer and marketer of wine and wine related products, with operations in British Columbia, Ontario and Quebec. The company’s portfolio includes great brands like Jackson Triggs, Inniskillin, Ruffino, Robert Mondavi and Meomi. We offer a wide range of exciting career opportunities in sales, marketing, operations, production, finance and administration. As a part of the Arterra Wines Canada team, employees are encouraged to improve their skills and performance throughout their careers through various professional and educational development programs. Arterra Wines Canada provides a robust onboarding program in addition to ongoing training initiatives to help employees integrate into the organization quickly and maximize their growth potential.

Responsibilities

Transition Responsibilities

  • Work with A/P team members at the Shared Service Centre to transition responsibilities in accordance with our transition plan
  • Support the development of standard operating procedures (SOPs) for the A/P function in line with our documentation and quality standards

General A/P Responsibilities

  • Perform invoice processing and validation/documentation processes
  • Maintain and balance A/P accounts and files on a daily and monthly basis
  • Ensure invoices are processed according to company policy, monitoring status and following up. Ensure proper payments for all payment types (i.e. cheque processing, EFTs, wire transfers, foreign exchange and auxiliary payments) to vendors in compliance with corporate policy and practice, escalating and/or resolving issues as required
  • Verify accounts payable invoices to ensure proper coding to the general ledger account.
  • Research discrepancies between vendor invoices and purchase orders. Liaise with appropriate internal and external personnel to resolve issues
  • Ensure vendor invoices are paid timely, properly authorized and in accordance with terms
  • Support daily and monthly balancing and reconciliation of A/P ledger accounts including maintaining integrity of sub ledgers
  • Support any process and system improvement projects and implementation
  • Support any maintenance of controls over accounting systems and records maintenance involved in the accounts payable function to ensure compliance with internal control policies
  • Maintain vendor relationships and resolve vendor inquiries
  • Support audit items received but not yet vouchered report
  • Assist with new vendor set-ups and credit application processes
  • Support the documentation, reporting and achievement of monthly A/P metrics as defined by the finance shared services dashboard
  • Provide support and for recommendations for continuous improvement of the A/P Team

Period End Support

  • Support all A/P responsibilities required for period close, including A/P reconciliations and accrual adjustments as required
  • Prepare and support A/P reporting, investigation and resolution as required

Reporting and Analysis

  • Conduct period end analysis as required
  • Investigate, report, and resolve non-compliance issues related to POs and invoice routing
  • Complete and report daily cash forecasting

Job Requirements

Qualifications

  • College Diploma in Accounting, Finance, Business Administration or equivalent
  • 2-3+ years of experience in relevant industry experience with progressive accounts payable experience
  • Proficiency with personal computers and associated word processing, spreadsheet, presentation and database software; experience with JD Edwards, EDI and EFT preferred
  • Excellent communication skills required (both verbal and written)

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